MINUTES of a meeting of the Board of Trustees of the
Present: Deputy Mayor Larry Fresinski; Trustees, Lynn Leopold, John
O’Neill and Julie Baker; Attorney David Dubow; Clerk/Treasurer Jodi Dake.
Deputy
Mayor Fresinski called the meeting to order at 7:30 P.M. Larry welcomed our new
Trustee, Julie Baker, and then opened the public comment period. Tob DeBoer
stated that he manages the observers program in the
Trustee O’Neill moved to close the public comment
period. Trustee Baker seconded the motion. A vote was taken:
The next order of business was the annual organizational meeting. Larry asked Jodi to present all of the resolutions that were necessary to address. Jodi explained that the organizational meeting is always done the first meeting after the Village elections. The official year of a Village begins at noon on the first Monday of the month following the month of the Village elections.
2008 Organizational Meeting
Larry asked if everyone that is being appointed has agreed to serve. Jodi stated that she spoke with Ben Curtis and he said everyone was willing to serve again.
Trustee Leopold moved to appoint Phil Dankert to the Planning Board.
Trustee O’Neill seconded the motion. A vote was taken:
Board for a Period of One Year
Trustee O’Neill moved to appoint Richard Durst as an alternate to the Planning Board. Trustee Leopold seconded the motion. A vote was taken:
Trustee O’Neill moved to appoint John Wisor to the Board of Zoning Appeals. Trustee Baker seconded the motion. A vote was taken:
Trustee Baker moved to appoint Dolores Adler as an alternate to the Board of Zoning Appeals. Trustee Leopold seconded the motion. A vote was taken:
Trustee O’Neill moved to establish the Ithaca Journal as the Village’s official newspaper. Trustee Leopold seconded the motion. A vote was taken:
Jodi stated that the following holidays for 2008-09 fall on meeting days and will be canceled.
Sept 1 Labor Day
Jan 19 Martin Luther King Day
Trustee Baker moved to establish the meeting days. Trustee O’Neill seconded the motion. A vote was taken:
Trustee O’Neill moved to adopt Roberts Rules of Order as the procedural guidelines for Village meetings. Trustee Leopold seconded the motion. A vote was taken:
Municipal Law 77-b, authorizes municipal officials and employees to attend schools, conferences, seminars, ect. Conducted for the benefit of the local government. However, such attendance is not authorized, nor can reimbursement be applied for, unless prior approval of the board of trustees is obtained. It would be appropriate at the organizational meeting to adopt a resolution authorizing certain individuals, by position, to attend meetings. Jodi stated that Julie may want to consider attending the NYCOM conference with her. There is a lot of good information at the training school.
Be it Resolved, that the Board of
Trustees hereby grants permission for the Clerk/Treasurer, Jodi Dake, to attend
the
Trustee Leopold moved to have the clerk/treasurer attend the NYCOM Conference. Trustee O’Neill seconded the motion. A vote was taken:
Be it Resolved, that the Board of Trustees hereby grants permission for the Code & Zoning Officer to attend the following three conferences:
International Codes Conference
Planning Federation in September
NYSBOC in the
Trustee Baker moved to have the Code & Zoning Officer to attend the three listed Conference. Trustee O’Neill seconded the motion. A vote was taken:
WHEREAS all such claims shall be presented at the next regular meeting of audit,
Trustee Baker moved to authorize the Clerk/Treasurer to pay the above stated bills prior to audit by the Board of Trustees. Trustee Leopold seconded the motion. A vote was taken:
This year all board salaries have remained the same as last year.
Trustee O’Neill moved to establish the salaries for the board members at $4,250 and for the Mayor at $11,000. Trustee Leopold seconded the motion. A vote was taken:
Trustee O’Neill moved to set the compensation rate for the Planning Board at $6,000 for the chairman and $3,000 for each member. Trustee Baker seconded the motion. A vote was taken:
Trustee Leopold moved to set the compensation rate for the BZA members at $50 per meeting for each member. Trustee Baker seconded the motion. A vote was taken:
Trustee O’Neill moved to appoint Donald Hartill as the elected S.C.L.I.W.C representative. Trustee Leopold seconded the motion. A vote was taken:
It was noted that Michael is the chairman for SCLIWC.
Trustee Leopold moved to appoint Michael Newman as the non-elected S.C.L.I.W.C representative. Trustee O’Neill seconded the motion. A vote was taken:
Larry stated that as of 2008 the current rate is $.505 per mile.
WHEREAS, Section 104-b of the General Municipal Law requires the governing body of every municipality to adopt a procurement policy for all goods and services which are not required by law to be publicly bid, and
WHEREAS, the Villages procurement policy which was approved on January 7, 1992 states that there will be an annual review of the policy, therefore
Trustee O’Neill moved to adopt the Procurement Policy. Trustee Baker seconded the motion. A vote was taken:
RESOLUTION#5453-Investment Policy
Trustee O’Neill moved to adopt the Investment Policy. Trustee Leopold seconded the motion. A vote was taken:
NOW THEREFORE BE IT RESOLVED:
Section 1. That the board of trustees does hereby designate the following institutions as depositories of all moneys received by the village treasurer, clerk, and receiver of taxes.
Tompkins Trust Company
M&T Bank
Chase Manhattan Bank
First
Section 2. That this resolution shall take effect immediately.
Trustee O’Neill moved to adopt this resolution. Trustee Leopold seconded the motion. A vote was taken:
RESOLUTION#5455 -Capital Assets Policy
Trustee Leopold moved to adopt the Capital Assets Policy. Trustee Baker seconded the motion. A vote was taken:
The next item on the agenda was to reconsider the Time
Warner Cable License Agreement. Larry reminded the Board that this same issue
came before the Board at two previous meetings, and that it had been reported
at the April 21st meeting that the representative from TWC had advised the Village that the License
Agreement was no longer needed to provide the Village with internet service.
Then Larry received a call indicating that they did need the Agreement. Dubow
stated that this is a somewhat standard agreement which is a step down from an
easement. Dubow once again suggested that Larry ask them to provide a drawing
or plan to be attached to the agreement showing where the lines and conduit
will go (Schedule A). TWC had previously told Larry that they will be taking
the line over the road and then underground to connect to our current router.
Also in the agreement the zip code needs to be corrected and the tax parcel
number as well. Larry was also concerned
with the time of day that Time Warner would come to do installation work.
Resolution# 5456-To Authorize Larry Fresinski to Negotiate and Execute
a License Agreement with Time Warner Cable Subject to an Approved Attached Schedule A Showing Where the Lines Will Go
Trustee Leopold moved to adopt this resolution. Trustee O’Neill seconded the motion. A vote was taken:
Deputy Mayor Fresinski stated that the April 21, 2008 minutes could not be approved because Mayor Hartill was not present. This will be placed on the May 19th agenda.
During general discussion John
O’Neill stated that he will be getting in contact with the owner of Murry
Estates to get the deer hunting discussions started again.
John O’Neill stated that he and Mayor Hartill have a meeting Wednesday
afternoon with the people from the Fire Department.
Dubow asked if we had heard from Tompkins County Planning department regarding
Proposed Local Law B (2008) and the County’s General Municipal Law Section 239
review. Jodi has only heard from the Town of
John O’Neill asked
Motion- To
Adjourn
Trustee Leopold moved for adjournment. Trustee O’Neill
seconded the motion to adjourn. A vote was taken:
The meeting adjourned at 8:32 PM.
Jodi Dake
Clerk/Treasurer