MINUTES
of a meeting of the Board of Trustees of the
Present:
Mayor Donald Hartill; Trustees,
Mayor Hartill called the
meeting to order at 7:35P.M.and opened the public comment period. Mesh Mewar of (Address) stated that last August Ivar Jonson put in a catch basin along the side of his
property and there is now 4-5” of silt built up so it is not working. Mewar has spoken with Ben Curtis and Ben said he would look
into it. Don stated that he could act after Ben does his assessment of the
situation. There are a few lots that still aren’t seeded and once these lots
are planted, Mewar believes it shouldn’t happen
again. Don stated that the Village would need an easement in writing from him
to go in and clean out the basin since it is on his private property. Another
issue that Mewar had was that a drain was supposed to
go in. Don explained that we have a new Supt. of Public Works and Don will talk
to him to see if we can get it done before the end of the construction season.
Don will also speak with Ben this week.
Motion-To Close the Public
Comment Period
Trustee Fresinski moved to close the public comment period. Trustee O’Neill seconded the motion. A vote was taken:
Mayor
Donald Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Next on the agenda were two public hearings on Proposed Local Laws which the Planning Board has recommended for adoption. Both of these proposed local laws provide for amendments to the Village Zoning Law and Zoning Map.
Motion-To Open the Public Hearing to Consider Proposed Local Law B ((2005) to Consider Amending the Zoning Law and Zoning Map to Eliminate the Airport Combining District and the Requirements and Conditions Applicable Thereto
Trustee O’Neill moved to open the public hearing and Trustee Leopold seconded the motion. A vote was taken:
Mayor Donald Hartill-Aye Trustee
Trustee
Lynn Leopold-Aye
There was no public comment.
Motion-To Close the Public Hearing on Proposed Local Law B
Trustee Leopold moved to close the public hearing and Trustee O’Neill seconded the motion. A vote was taken:
Mayor Donald Hartill-Aye Trustee
Trustee
Lynn Leopold-Aye
Motion-To Open the Public Hearing to Consider Proposed Local Law C (2005) to Consider Amending the Zoning Law and Zoning Map to Extend Further to the North the Northerly Boundary of the Human Health Services District and to More Precisely Describe the Boundaries of the Human Health Services District
Trustee Fresinski moved to open the public hearing and Trustee O’Neill seconded the motion. A vote was taken:
Mayor Donald Hartill-Aye Trustee
Trustee
Lynn Leopold-Aye
Once again there were no comments from the public.
Motion-To Close the Public Hearing on Proposed Local Law C
Trustee Fresinski moved to close the public hearing and Trustee O’Neill seconded the motion. A vote was taken:
Mayor Donald Hartill-Aye Trustee
Trustee
Lynn Leopold-Aye
The next item on the agenda was to
approve the minutes from April 4th & 13th.
Motion-Approval of Minutes for April 4, 2005
Trustee Leopold moved that the draft meeting notes, as reviewed and revised by the Clerk/Treasurer and the Board, are hereby adopted as the official minutes. Trustee Fresinski seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Frank Moore- Aye Trustee John O’Neill-Aye
Trustee Lynn Leopold-Aye
Motion-Approval of Minutes for April 13, 2005
Trustee Fresinski moved that the draft meeting notes, as reviewed and revised by the Clerk/Treasurer and the Board, are hereby adopted as the official minutes. Trustee Leopold seconded the motion. A vote was taken:
Mayor Donald Hartill-Aye
Trustee
Trustee Frank Moore- Aye Trustee John O’Neill-Abstain
Trustee Lynn Leopold-Aye
The next item on the agenda was to consider the increased Electrical Fees. With the recently adopted budget the Board had approved an increased amount to be paid to the Electrical Inspector plus paying his mileage. The electrical fees collected are used to offset this cost. Ben Curtis and Floyd Ferris have come up with more appropriate costs. The changes are mainly in the commercial aspects. John stated that Floyd was supposed to come and speak to the Trustees at the Wednesday noon meeting but never came. Jodi will arrange for Floyd to come to the next meeting. The Board felt that the electrical inspector was the expert on this subject and if they need to re-adjust the fees after speaking with Floyd they can always do so. We are now completing our first year of having an Electrical Inspector and some adjustments are necessary.
Resolution #4124-To Adopt the New Electrical
Inspection Fees as of June 1, 2005
Trustee O’Neill moved to adopt the new fees and Trustee Fresinski seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
The electrical fees form will be attached to the minutes.
Don asked if we had heard from Borg Warner regarding the
increased sewer rate for non-water customers. Originally a representative from
Borg Warner attended the public hearing and was going to submit something in
writing but never did. Brent Cross,
Resolution # 4125-To Adopt Proposed Local Law A (2005) to Amend the
Be it enacted by the Board of
Trustees of the
SECTION I. PURPOSE AND INTENT.
The purpose of this Local Law is to amend so much of the Village of Lansing Sewer Rent Law [Local Law 3 (1982), as amended by Local Law 4 (1990), Local Law 9 (1993), Local Law 14 (1993), Local Law 1 (1994), Local Law 2 (1994), Local Law 3 (1994), Local Law 3 (1995), Local Law 1 (2002), and Local Law 1 (2004)], so as to increase the sewer rents chargeable to owners of property who are not provided with water service by the Village of Lansing Water System. By Local Law 1 (2004), sewer rents (based upon a surcharge on water consumption) chargeable to owners of property who are provided with water service by the Village of Lansing Water System were increased, and water rates to such property owners have likewise been increased during 2004 and 2005. Inadvertently, concurrent increases in sewer rents chargeable to owners of property that are not provided with water service by the Village of Lansing Water System were not enacted, and it is the intention of this Local Law to correct such oversight.
SECTION II. AMENDMENT.
Article 5, Section 5.1 of the Village of Lansing Sewer Rent Law is hereby amended to read in its entirety as follows:
Section 5.1.
Each property owner who is not connected with and does not receive water from the Village of Lansing water system shall be charged, and shall be obligated to pay, an annual sewer rent charge equal to one dollar and eleven cents ($1.11) for each one thousand (1,000) gallons of water, or portion thereof, used by such property owner.
SECTION III. EFFECTIVE DATE.
This Local Law and the amendments to the Village Sewer Rent Law contained herein shall be effective immediately upon adoption by the Board of Trustees of the Village of Lansing and following publication and posting thereof as required by law.
Trustee Fresinski moved to adopt Local Law 1 and Trustee O’Neill seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Before Proposed Local Laws B & C could be
passed, a SEQR review for each proposed local law must be completed. The Short
EAF’s for both are attached to the official minutes.
The Mayor and the Board reviewed and completed the SEQR Short EAF for Proposed Local Law B.
Resolution #4126-Negative
Declaration for the SEQR Review of Proposed
Local Law B (2005)
WHEREAS:
A. This matter involves consideration of the following proposed action: Adoption of Proposed Local Law B (2005), to be designated Local Law 2 (2005) upon its adoption, providing for the amendment of the Village of Lansing Zoning Law and Zoning Map to eliminate the Airport Combining District and the requirements and conditions applicable thereto; and
B. This proposed action is an Unlisted Action for which the Village of Lansing Board of Trustees is an involved agency for the purposes of environmental review; and
C. On May 2, 2005, the Village of Lansing Board of Trustees, in performing the lead agency function for its independent and uncoordinated environmental review in accordance with Article 8 of the New York State Environmental Conservation Law - the State Environmental Quality Review Act (“SEQR”), (i) thoroughly reviewed the Short Environmental Assessment Form (the “Short EAF”), Part I, and any and all other documents prepared and submitted with respect to this proposed action and its environmental review, (ii) thoroughly analyzed the potential relevant areas of environmental concern to determine if the proposed action may have a significant adverse impact on the environment, including the criteria identified in 6 NYCRR Section 617.7(c), and (iii) completed the Short EAF, Part II;
NOW, THEREFORE, BE IT RESOLVED AS FOLLOW:
1. The Village of Lansing Board of Trustees, based upon (i) its thorough review of the Short EAF, Part I, and any and all other documents prepared and submitted with respect to this proposed action and its environmental review, (ii) its thorough review of the potential relevant areas of environmental concern to determine if the proposed action may have a significant adverse impact on the environment, including the criteria identified in 6 NYCRR Section 617.7(c), and (iii) its completion of the Short EAF, Part II, including the findings noted thereon (which findings are incorporated herein as if set forth at length), hereby makes a negative determination of environmental significance (“Negative Declaration”) in accordance with SEQR for the above referenced proposed action, and determines that neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required; and:
2. The Responsible Officer of the Village of Lansing Board of Trustees is hereby authorized and directed to complete and sign as required the Short EAF, Part III, confirming the foregoing Negative Declaration, which fully completed and signed Short EAF shall be attached to and made a part of this Resolution.
Trustee Leopold moved this resolution and Trustee Fresinski seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Resolution #4127- To Adopt Proposed Local Law B (2005) Amendment of the Village of Lansing Zoning Law and Zoning Map to Eliminate the Airport Combining District and the Requirements and Conditions Applicable Thereto as Local Law #2 (2005)
Be it enacted by the Board of
Trustees of the Village of Lansing as follows:
SECTION I. PURPOSE AND INTENT.
The
purpose and intent of this Local Law is as follows:
(i)
To delete Section 202.13
[entitled “Airport Combining District (AC)”], and Section 305.03
[entitled “Special Conditions for Airport Combining District”] of the Village
of Lansing Zoning Law, all so as to eliminate the requirements and conditions
applicable to the Airport Combining District (including the special permit
requirement for development, construction and/or uses in such District), it
having been determined that such requirements and conditions are no longer
necessary;
(ii)
To delete all other references in the Village of Lansing Zoning Law to
“Airport Combining District;”
(iii)
To amend Section 604.02 [entitled “Noise”] of the Village of Lansing Zoning
Law so as to modify the manner in which noise levels are to be measured for
aircraft activities at the Ithaca Tompkins Regional Airport; and
(iv)
To amend the Village of Lansing Zoning Map such that the area
designated as the “Airport Area Combining District” be deleted and all
references to the “Airport Combining District” be likewise deleted.
SECTION II. AMENDMENTS.
A. The Table of Contents of the
Village of Lansing Zoning Law is hereby amended so as to delete under Article
200 [District Regulations], Section 202, the listing for Section 202.13
[entitled “Airport Combining District (AC)”], with the listings for Sections
202.14 [entitled “Farm and Craft Market Combining District (FMC)”] and 202.15
[entitled “Human Health Services District (HHSD)”] being re-designated as
Sections 202.13 and 202.14 respectively.
B.
Section 201.01, subsection b [entitled “Combining Districts’] is hereby
amended so as to delete in its entirety the reference to
AC Airport Combining District:
(in accordance
with Article 7 of Village Law)
C.
Section 202.13 [entitled “Airport Combining District (AC)”] of the
Village of Lansing Zoning Law is hereby deleted in its entirety, with Sections
202.14 [entitled “Farm and Craft Market Combining District (FMC)”] and 202.15
[entitled “Human Health Services District (HHSD)”] being re-designated as
Sections 202.13 and 202.14 respectively.
D.
Section 304.02 [entitled “Applicability”] is hereby amended so as to
delete in the first sentence of the first paragraph thereof the references to
“Airport Combining District” and “202.13,” such that such first sentence shall
read in its entirety as follows:
A Special Permit is required
for all uses designated as “Permitted with Special Permit” in Section 202, all
uses occurring in the Flood Hazard and Conservation Combining Districts set
forth in Sections 202.11 and 202.12, and all Large-scale Developments as
defined in Section 307 of this Law.
E. Section 305.03 [entitled
“Special Conditions for Airport Combining District”] of the Village of Lansing Zoning
Law is hereby deleted in its entirety.
F. Section
604.02 [entitled “Noise”] of the Village of Lansing Zoning Law is hereby
amended such that the first and third paragraphs thereof shall read in their
entirety as follows:
Noise is to be measured on
any property line of the tract on which the operation is located, except that
when measuring noise levels for aircraft activities at the Ithaca Tompkins
Regional Airport, measurements are to be taken at the location at which a
determination is to be made as to whether the noise level exceeds that
permitted by this law.
For measuring aircraft noise
levels related to the Ithaca Tompkins Regional Airport as indicated above, the
maximum permissible sound-pressure levels must not exceed 65 dB (A) decibel level
for more than 8 hours per 24 hours, and for residential zones they must not
exceed 45 dB (A) for more than 30 minutes during the night time hours from
11:00 p.m. to 7:00 a.m.
G. The Village of Lansing
Zoning Map is hereby amended such that (i) the area
designated as the “Airport Area Combining District” be deleted, and (ii) all
references to the “Airport Combining District” be deleted.
H. Any and all current references in the Village of Lansing Zoning Law to the “Tompkins County Airport” are hereby deemed amended so as to refer instead to the “Ithaca Tompkins Regional Airport.”
SECTION III. EFFECTIVE DATE.
This Local Law shall be effective ten (10) days after publication and posting as required by law, except that it shall be effective from the date of service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees.
Trustee Leopold moved this resolution and Trustee Fresinski seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
The Mayor and the Board reviewed and completed the SEQR Short EAF for Proposed Local Law C.
Resolution #4128- Negative Declaration for the SEQR
Review of
Proposed Local
Law C (2005)
WHEREAS:
D. This matter involves consideration of the following proposed action: Adoption of Proposed Local Law C (2005), to be designated Local Law 3 (2005) upon its adoption, providing for the amendment of the Village of Lansing Zoning Law and Zoning Map so as to reflect the extension further to the north of the northerly boundary of the Human Health Services District (HHSD) and to more precisely establish the location of such relocated northerly boundary and all other boundaries of such District; and
E. This proposed action is an Unlisted Action for which the Village of Lansing Board of Trustees is an involved agency for the purposes of environmental review; and
F. On May 2, 2005, the Village of Lansing Board of Trustees, in performing the lead agency function for its independent and uncoordinated environmental review in accordance with Article 8 of the New York State Environmental Conservation Law - the State Environmental Quality Review Act (“SEQR”), (i) thoroughly reviewed the Short Environmental Assessment Form (the “Short EAF”), Part I, and any and all other documents prepared and submitted with respect to this proposed action and its environmental review, (ii) thoroughly analyzed the potential relevant areas of environmental concern to determine if the proposed action may have a significant adverse impact on the environment, including the criteria identified in 6 NYCRR Section 617.7(c), and (iii) completed the Short EAF, Part II;
NOW, THEREFORE, BE IT RESOLVED AS FOLLOW:
1. The Village of Lansing Board of Trustees, based upon (i) its thorough review of the Short EAF, Part I, and any and all other documents prepared and submitted with respect to this proposed action and its environmental review, (ii) its thorough review of the potential relevant areas of environmental concern to determine if the proposed action may have a significant adverse impact on the environment, including the criteria identified in 6 NYCRR Section 617.7(c), and (iii) its completion of the Short EAF, Part II, including the findings noted thereon (which findings are incorporated herein as if set forth at length), hereby makes a negative determination of environmental significance (“Negative Declaration”) in accordance with SEQR for the above referenced proposed action, and determines that neither a Full Environmental Assessment Form, nor an Environmental Impact Statement will be required; and:
2. The Responsible Officer of the Village of Lansing Board of Trustees is hereby authorized and directed to complete and sign as required the Short EAF, Part III, confirming the foregoing Negative Declaration, which fully completed and signed Short EAF shall be attached to and made a part of this Resolution.
Trustee Fresinski moved this resolution and Trustee Leopold seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Resolution #4129- To Accept Proposed Local Law C (2005) as Local Law 3 (2005) To Amend the Village of Lansing Zoning Law and Zoning Map to Extend Further to the North the Northerly Boundary of the Human Health Services District and to More Precisely Describe the Boundaries of the Human Health Services District
Be it enacted by the Board of
Trustees of the Village of Lansing as follows:
SECTION I. PURPOSE AND INTENT.
The purpose and intent of this Local Law is to amend the Village of Lansing Zoning Law and Zoning Map so as to reflect the extension further to the north of the northerly boundary of the Human Health Services District (HHSD) and to more precisely establish the location of such relocated northerly boundary and all other boundaries of such District, it having been determined that (i) the additional area to be added to the Human Health Services District (HHSD) is required and appropriate to better serve the purposes of that District, and (ii) the addition of such area to the Human Health Services District (HHSD) will not have any undue adverse effect upon any adjoining Zoning District from which such area will be removed.
SECTION II. AMENDMENTS.
The Village of Lansing Zoning Law and Zoning Map are hereby amended so as to (i) provide for the extension further to the north of the northerly boundary of the Human Health Services District (HHSD) and (ii) more precisely establish the location of such relocated northerly boundary and all of the boundaries of the Human Health Services District (HHSD), such boundaries hereby being specifically described as follows:
Beginning at a point South 88 degrees 24 minutes West a distance of 300 feet, more or less, along the southerly corporation line of the Village of Lansing (being the division line between the Village of Lansing and the Town of Ithaca) from the intersection of such corporation line with the approximate westerly right of way line of Warren Road; thence North 00 degrees 24 minutes West crossing Uptown Road, and extending along the westerly boundary lines of Parcel A [tax parcel 46.1-6-6.21 (now or formerly of Arleo)] and Parcel B [(part of tax parcel 46.1-6-6.22 -- now or formerly of Cornell University)], as such Parcels A and B are set forth on a certain survey map entitled “Subdivision Map Showing Lands of Cornell University” dated August 26, 1993 and last revised February 23, 1994, by T.G. Miller P.C. (which map is filed in the Village of Lansing and the Tompkins County Clerk’s Office), to a point marked by an existing iron pin at the northwest corner of said Parcel B; thence north 89 degrees 42 minutes East along the northerly boundary line of said Parcel B a distance of 245 feet to a point at the intersection of such northerly boundary with the approximate westerly right of way line of Warren Road; thence North 89 Degrees 58 minutes East crossing Warren Road and continuing a total distance of 1035 feet to a point; thence South 02 degrees 55 minutes East crossing Arrowwood Drive and continuing a total distance of 838 feet to a point in the aforesaid southerly corporation line of the Village of Lansing; thence South 88 degrees 24 minutes West along said southerly corporation line of the Village of Lansing crossing Warren Road and continuing a total distance of 1317 feet to the point or place of beginning.
The aforesaid description is based upon a certain map entitled
“Zone Map Showing Proposed Parcel to be Re-Zoned Human Health Services District
Village of Lansing, Tompkins County, New York,” dated March 25, 2005, and
prepared by T.G. Miller, P.C., Engineers and Surveyors, a copy of which is on
file with the Village of Lansing.
SECTION III. EFFECTIVE DATE.
This Local Law shall be effective ten (10) days after publication and posting as required by law, except that it shall be effective from the date of service as against a person served with a copy thereof, certified by the Village Clerk, and showing the date of its passage and entry in the Minutes of the Village Board of Trustees.
Trustee Fresinski moved this resolution and Trustee Leopold seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Next was the Annual Organizational Meeting.
2005 Organizational Meeting
Trustee Leopold moved to appoint
Edward Hickey to the Planning Board.
Trustee Fresinski seconded the
motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
John
Piscopo has moved and at this time there was no one
to appoint as an alternate. The Planning Board should have a recommendation by
the May 16th meeting. The Mayor should in the near future also have
recommendations for BZA members. Lorraine Johnson is moving to Washington soon
but will be present for the May BZA meeting. Don indicated that he did not
think it would be appropriate to appoint John Dennis as an alternate to the BZA
due to his travel schedule. We have willing candidates who should fill these positions
at the next Board of Trustees meeting.
Trustee Leopold moved to appoint Lorraine Johnson to
the Board of Zoning Appeals. Trustee O’Neill seconded the motion. A vote was
taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Trustee Fresinski moved to authorize the Mayor to
appoint
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Trustee O’Neill moved to authorize the Mayor to
appoint
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
The
Mayor was very hesitant to make this motion because the Ithaca Journal did not
even have the election results in the newspaper last week. However, this is the
only paper in the area.
Trustee Leopold moved to establish the Ithaca
Journal as the Village’s official newspaper. Trustee Fresinski seconded the
motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Official Holidays for 2005-06
July
4th Independence Day
Oct. 3rd Rosh Hashanah
Jan 16 Martin Luther
King Day
Trustee Fresinski moved to establish the meeting
days. Trustee O’Neill seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Trustee O’Neill moved to adopt Roberts Rules of
Order as the procedural guidelines for Village meetings. Trustee Moore seconded
the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Municipal
Law 77-b, authorizes municipal officials and employees to attend schools,
conferences, seminars, etc. Conducted for the benefit of the local government.
However, such attendance is not authorized, nor can reimbursement be applied
for, unless prior approval of the board of trustees is obtained. It would be
appropriate at the organizational meeting to adopt a resolution authorizing certain
individuals, by position, to attend meetings.
Be it Resolved, that the Board of Trustees hereby
grants permission for the Clerk/Treasurer,
Trustee Fresinski moved to have the clerk/treasurer
attend the NYCOM Conference. Trustee Leopold seconded the motion. A vote was
taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Be it Resolved, that the Board of Trustees hereby
grants permission for the Code & Zoning Officer to attend the following
three conferences:
International
Codes Conference
Planning Federation
NYSBOC
Trustee O’Neill moved to have the Code & Zoning
Officer to attend the three listed Conferences. Trustee Fresinski seconded the
motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
WHEREAS all such claims shall be
presented at the next regular meeting of audit,
Trustee Leopold moved to authorize the
Clerk/Treasurer to pay the above stated bills prior to audit by the Board of
Trustees. Trustee O’Neill seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Trustee Fresinski moved to establish the salaries
for the board members at $4,250 and for the Mayor at $11,000. Trustee O’Neill
seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Trustee O’Neill moved to set the compensation rate for
the Planning Board at $6,000 for the chairman and $3,000 for each member.
Trustee Fresinski seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Frank
questioned why we didn’t pay the Board of Zoning Appeal representatives. After
discussing this matter, the Board decided that they would review this subject
after Jodi does some research on what other municipalities pay their BZA members.
Trustee Leopold moved to appoint Donald Hartill as
the elected S.C.L.I.W.C representative. Trustee Fresinski seconded the motion.
A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Trustee O’Neill moved to appoint Michael Newman as
the non-elected S.C.L.I.W.C representative. Trustee Fresinski seconded the
motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
WHEREAS, Section 104-b of the General Municipal Law
requires the governing body of every municipality to adopt a procurement policy
for all goods and services which are not required by law to be publicly bid,
and
WHEREAS, the Villages procurement policy which was
approved on January 7, 1992 states that there will be an annual review of the
policy, therefore
Trustee Fresinski moved to adopt the Procurement
Policy. Trustee O’Neill seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Resolution#4146-Investment
Policy
Trustee Fresinski moved to adopt the Investment
Policy. Trustee O’Neill seconded the
motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
NOW THEREFORE BE IT RESOLVED:
Section 1. That the Board of Trustees does hereby designate the following institutions as depositories of all moneys received by the village treasurer, clerk, and receiver of taxes.
Tompkins Trust Company
M&T Bank
Chase Manhattan Bank
Section 2. That this resolution
shall take effect immediately.
Trustee Fresinski moved to adopt this resolution.
Trustee O’Neill seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Jodi presented the following Capital Assets Policy to the Board:
Proposed
Capital Assets Policy
The purpose of this policy is to
establish general principles for the management of Village-owned capital assets.
The policy establishes procedures to be followed in the recording and
disposition of these assets. Procedures
to be followed when purchasing capital assets can be found in the Procurement
Policy.
Types
of Capital Assets
Capital
assets are items that have a useful life of at least 2 years and a value of:
$2,000
or more for equipment (vehicles, office equipment, etc.), $20,000 for building,
and building improvements, and infrastructure assets. All land will be capitalized. They are
permanent in nature, tangible, and held for purposes other than investment or
resale. Capital assets addressed in this
policy are equipment, buildings, building improvements, land, computer
software, and infrastructure assets.
·
Equipment is either moveable or fixed.
Moveable equipment is not
permanently affixed to or part of a building. Some moveable equipment consists
of more than one component, such as a computer, monitor, and keyboard,
etc. The entire unit should be recorded
as a single asset. Fixed equipment is permanently
affixed to a building but is separate from the building itself. Examples are
wall-to-wall carpeting, built-in cabinets, and water fountains.
·
Buildings and building improvements can include equipment items that
are installed as an essential part of the structure, such as plumbing;
electrical, heating and cooling systems; elevators; and boilers. Building improvements add function or
significantly extend the useful life of the structure. Costs that do not meet this requirement
should be expensed as repairs and maintenance.
·
Infrastructure assets include water and sewer lines, streets, bridges,
sidewalks and parking lots. Sidewalk and
parking lots that are ancillary to a building will be considered part of the
building. Improvements that add function
or significantly extend the useful life of the structure should be
capitalized. Costs that do not meet this
requirement should be expensed as repairs and maintenance.
Assets
that are accounted for under a grant or contract must comply with all contractual
obligations set forth in the agreement.
The
value of the asset should include the purchase price, transportation costs,
installation costs, value received from a trade-in, and any other direct
expenses incurred by the Village in obtaining the asset. Assets that are donated to the Village should
be valued at the fair market value of the asset on the date of donation.
Assets
purchased under a capital lease must be valued at the current market value and
should not include any interest. Items
acquired with an operating lease are not considered capital assets. The expense
is considered rent. A lease is a capital
lease if any of the following conditions exist:
Depreciation
will be calculated using the straight-line method over the estimated useful
life of the asset, assuming a zero salvage value. Useful life will be in accordance with the
State of New York Office of the State Comptrollers Local Government Management
Guide.
A
physical inventory of all moveable equipment should be conducted every 2 years.
The purpose of a physical inventory is to verify the existence and condition of
equipment and ensure the accuracy of the Village's accounting records. The basis for the inventory reports is the
capital assets system maintained by the
Clerk/Treasurer. All dispositions
and transfers between departments should be communicated to Clerk/Treasurer throughout the year to
maintain accuracy of these records. The physical inventory process will reveal
discrepancies between recorded data and physical assets and provide an
opportunity to make corrections.
The Clerk/Treasurer will supply current
equipment inventory listings to the departments. During the inspection of equipment, note
items found and not on the list, items appearing on the inventory list that
have since been disposed of, (include disposition date and method of disposal),
any corrections regarding location, description, status, condition, etc.
The
inventory listing must be signed by the department manager and returned with
the list to the Clerk/Treasurer.
When a department no longer
has a need for an item of equipment, it must be surplused
by the Board of Trustees passing a resolution.
Departments are not authorized to give Village equipment items to
private individuals or organizations. Surplus equipment can be offered for sale
to the general public. Prior to disposing of computer equipment, all
information or software specific to, or the property of the Village should be
removed from the equipment.
Assets
donated by individuals that are valued at $5,000 or more, which are disposed of
within two years of the date of the gift, are subject to reporting to the
Internal Revenue Service. Contact the Clerk/Treasurer for the required
procedures for any such disposal.
Jodi explained that for GASB 34 we had to establish a policy which will establish dollar values and useful lives for equipment and infrastructure, and how it will be depreciated. This is for reporting purposes. The Village will still need to follow Procurement Policy and property cards will still be completed for any equipment purchased for over $500.
Resolution#4148-Capital
Assets Policy
Trustee Fresinski moved to adopt the Capital Assets
Policy. Trustee O’Neill seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Don stated that he sat in on the first part of the N. Triphammer Road Reconstruction monthly meeting. He is discouraged with the utility companies’ lack of performance. It is having a significant impact on the project. We could be facing July before any real earth moving begins. Don will make some phone calls to see if the utility companies can get moving faster. Don hopes that the pavement will be completed this year. There may be a cost overrun if it is not completed this year.
The Kline Road Sewer Bypass has not started yet. The Mayor was unsure why. There has been no word from the NYSDOT regarding running the proposed Town of Lansing sewer line down the north side of East Shore Drive.
The Town of Lansing started brush pick up today. Don will be working with John Courtney on a to do list. John O’Neill stated that the neighbors have been pessimistic over past years and now they are seeing that things are being taken care of and they are optimistic.
O’Neill asked if we could do anything about neighbors along the Greenway trails who have sheds and are stacking stuff behind them. Doris Brown thought that Cayuga Heights has a law like this. David Dubow didn’t think that we could dictate to someone how to use his or her property unless it is a nuisance or there is some provision of law that is being violated. Dubow quoted Section 104.26 from the Zoning Law and stated that Ben Curtis would be the enforcer of such an issue.
John O’Neill has been designated the liaison to the Lansing Fire Commission.
There have been two instances where the mail has caused residents to not pay their water bill on time because they are not receiving them. Mr. Phillips and Mr. Mehrer have both asked the Village to forgive their finance charges this one time.
Resolution #4149-To Remove Water and Sewer Finance Charges for the Following Accounts:
N1745-Phillips, 29 Highgate Circle for $6.62
N1804-Mehrer, Cayuga Heights Rd. for $32.87
Trustee Fresinski moved to accept this resolution.
Trustee Leopold seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Lynn stated that she has scheduled the first sewer committee meeting for May 12th at 5pm. They may have a second meeting on May 20th. Frank has provided her with the ABC’s of sewer, which has been very helpful. Lynn asked if she could invite either Jim Bloom from Stearns & Wheeler or Dave Herrick from TG Miller. The Mayor thought that the committee should first have a couple of meetings and then they could be invited. Lynn explained that they will have a roundtable discussion of what the problems are. They will decide what the Village’s interests are, not the Town’s. Don reminded them that anything we put in the ground we have to pay for. We need to decide what our role is financially. We don’t want to pay for anything more than we use. Don is concerned that the funding will disappear if we don’t resolve this shortly. We also must have a defined project before we can ask for more money. Frank stated that the Town of Lansing is pushing for a meeting with the DEC to review progress.
Motion- To Adjourn
Trustee Fresinski moved for adjournment. Trustee
O’Neill seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
The
meeting adjourned at 9:15 PM.