MINUTES
of a meeting of the Board of Trustees of the
Present:
Mayor Donald Hartill; Trustees
Mayor
Hartill called the meeting to order at 7:35P.M.and opened the public comment
period. There were no comments.
Motion-To Close the Public
Comment Period
Trustee O’Neill moved to close the public comment
period. Trustee
Mayor
Donald Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
There was an item that was not on the agenda regarding a proposed letter of credit for the Hamlet 2 subdivision. Steve Cardamone, the developer, was present. Don asked David to explain this to the Board. David explained that this subdivision was approved by the Planning Board earlier this year and thereafter approved by Board of Trustees as a minor amendment to the Shannon Park Planned Development Area. A letter of credit is required in the customary fashion under the Village’s subdivision regulations. Brent Cross has reviewed the construction cost estimate by the developer's contractor, LRS Excavating, Inc. The cost estimate is $475,950 and the developer has offered an irrevocable letter of credit for the amount of $500,000, which amount Cross has recommended as satisfactory. Dubow has reviewed the form and terms of the letter of credit, and after having certain revisions made, has approved it in its final form. The Mayor and Trustees were provided with copies of Cross’ memo as well as the letter of credit, the original of which has been delivered to the Village. The letter of credit is for a one-year period of time commencing September 16, 2004, with all required work to be completed by August 15, 2005 so as to leave ample time to draw funds if necessary. The subdivision regulations require that the Board of Trustees approve letters of credit. The regulations also provide for the letter of credit funds to be periodically drawn down, subject to a 10% retainage, as work is completed.
Resolution #4092-To Accept the $500,000 Irrevocable Letter of Credit for Stephen J. Cardamone/The Hamlet Stage Two-Stone Creek of Lansing Subdivision Issued by Elmira Savings Bank
Trustee Fresinski moved to approve this resolution. Trustee O'Neill seconded the motion. A vote was taken:
Mayor Donald Hartill-Aye Trustee
The next item on the agenda was the approval of the
minutes for August 11 & 16 and September 15, 2004.
Motion-Approval of Minutes for August 11, 2004
Trustee O’Neill moved that the draft meeting notes,
as reviewed and revised by the Clerk/Treasurer and the Board, are hereby
adopted as the official minutes. Trustee Fresinski seconded the motion. A vote
was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee
Motion-Approval of Minutes for August 16, 2004
Trustee Leopold moved that the draft meeting notes,
as reviewed and revised by the Clerk/Treasurer and the Board, are hereby
adopted as the official minutes. Trustee
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Motion-Approval of Minutes for September 15, 2004
Trustee Leopold moved that the draft meeting notes,
as reviewed and revised by the Clerk/Treasurer and the Board, are hereby
adopted as the official minutes. Trustee Fresinski seconded the motion. A vote
was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Stephen Nicolson, Chair of the Tompkins County
Environmental Management Council has sent a letter to the Village asking for a
two-year appointment of a municipal representative from the
Resolution#4093
-To Reappoint John Dennis as the
Representative to the
Management Council for Another Two-Year Term
Trustee Leopold moved that John Dennis be
reappointed. Trustee Fresinski seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Lynn would like to have a report from John Dennis on what they’ve been doing. Jodi will invite John to come to the next meeting.
The next item on the agenda regarding the Bolton Road issue was deferred to later in the meeting for an executive session.
The Mayor gave an update on the N. Triphammer Road project. The final thing that needed to be completed was an insurance form from Bailey Insurance that was done last Thursday. We will see encampment from Suit-Kote very soon on N. Triphammer Road. A gentleman from Fisher Associates, who is a former NYSDOT engineer, will be over seeing the project. He is very thorough. A job trailer will be set up back by the highway garage for him to work out of. We were hoping that all the utilities would be moved this year. Some of the underground work will get done. The Village has to skim coat N. Triphammer Rd. to keep it alive through the winter.
The Kline Road Bypass Project has been delayed. They are still waiting on parts. The Village will be paying for the installation of a new culvert in exchange for the Village of Cayuga Heights paving the road.
A public information meeting has been held with the property owners who would be affected if the sewer transmission main from the Town of Lansing to the Village of Cayuga Heights treatment plant goes in. Frank stated that most of the affected property owners indicated their willingness to permit the necessary work. However, Roy Park, Jr. and a few other property owners have withheld permission. The Town is going to talk to people and find out their problems and issues. Don feels that this is a sensitive enough issue that he would like to set up a committee consisting of Lynn, Ned Hickey, Frank and himself. The Mayor thinks that running the main down Route 34 is feasible. This route has never been excluded or evaluated. Frank wondered when and if this happens, who will be the lead agency in the environmental impact study. Don feels the Village should be included.
The new addition to the Bolton Point building is going up. The project is about a month behind schedule. The Mayor indicated that there is some dissatisfaction with the prime contractor and the pace of the work being done.
John O’Neill reported that he attended the IO meet last week. At the meeting they did a presentation of a CD that was created-Protecting the Cayuga Lake Watershed. This CD is a citizen’s guide to the management concepts and local efforts. It contains an informative overview of the concepts and science behind the study of watersheds, and guides one through the Cayuga Lake watershed planning and management process. This project is the result of the cooperative efforts of Cayuga Lake Watershed Network, Cayuga Lake Watershed Intermunicipal Organization, Cornell University, and the City of Ithaca Environmental Laboratory. John added that the schools are also using the floating classroom.
Resolution#4094 -To Approve the Proposed Minor Amendment to the
Planned Sign Area for the Triphammer Mall
Trustee O’Neill moved to approve this resolution.
Trustee Fresinski seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
Don announced that there would be a reception for the Tompkins County Emergency Rescue Center at 92 Brown Road. This is the 911 building. It will be Wednesday October 6, 2004 from 4-6pm.
Frank and Lynn reported on their walk of the Village trails. There are many nice things but the section of Janivar Drive Trail by Craft Road is still a trashy sight. John stated that he observed recent work being done cleaning out brush and dead trees. It appears that people are dumping yard waste there. The Board feels that this area should be made to look nice so that people don’t think it looks like a dumping area.
The Board would like to see the highway department take a proactive approach to work in the Village. It was questioned whether we need more manpower now or in the future. Others felt we have a management problem. Maintenance is a key feature, and the addition of parks, recreation areas and open space in the Village, and their design, must incorporate this maintenance obligation. Don will speak with the highway department.
Lynn has submitted our beautification grant. She and Dennis had met and felt that plantings and new signs are needed at the trail entrances. Jodi spoke with Chrys at the Chamber of Commerce today and she doesn’t think that this proposal will get approved because it is not on the main road. They are looking for projects that are along gateways to municipalities. She also stated that the Chamber of Commerce has set aside $3,500 in reserve for tree planting along N. Triphammer Road once the project is completed next year. The Board agreed that the improvements should be done even if we don’t receive the grant. There is money in the budget. Lynn will get together with Dennis on this.
John O’Neill stated that Ivar Jonson has installed the streetlights on Ayla Way, but they are not illuminated. The Village cannot pay for this because it is not Village property yet. Previously, the Board had not accepted the offer of dedication because there were still some drainage and other issues outstanding. Jodi will check with Dave Putnam, Brent Cross and Dennis to see what needs to be done before the Village can accept the dedication of the road.
A streetlight has been installed at the corner of Autumn Ridge and East Shore Drive. Don received a nice thank you note from the residents in that development.
Larry asked when the newsletter would be available. Don stated that it would not go out until Carol returned from vacation. It will be out in time to alert residents to the start of brush pick up on October 25th. Larry is anxious to get some information out on the N. Triphammer Road Project. Larry also asked David when we would be able to finish the codification. David thinks that we should be able to complete this by the end of the year.
Motion -To Go Into Executive Session to Discuss Pending Litigation
Trustee Leopold moved to go into executive session.
Trustee Fresinski seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
The Board went into executive session at 8:40pm.
Motion -To Come Out of Executive Session
Trustee Fresinski moved to come out of executive
session. Trustee O’Neill seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
The Board went back into regular session at 9:24pm
Larry will attend the Tompkins County Municipal Official’s Association meeting on October 26th since Don will be out of town.
Motion- To Adjourn
Trustee Leopold moved for adjournment. Trustee Moore
seconded the motion. A vote was taken:
Mayor Donald
Hartill-Aye Trustee
Trustee Lynn Leopold-Aye
The
meeting adjourned at 9:25 PM.
Clerk/treasurer