MINUTES
of a meeting of the Board of Trustees of the
Present:
Deputy Mayor Larry Fresinski; Trustees Janet Beebe,
Deputy
Mayor Larry Fresinski called the meeting to order at 7:35P.M.and opened the
public comment period. There were no comments.
Motion-To Close the Public
Comment Period
Trustee Beebe moved to close the public comment period. Trustee Leopold seconded the motion. A vote was taken:
Trustee Larry Fresinski- Aye Trustee Janet Beebe-Aye Trustee Lynn Leopold-Aye
Next on the agenda was to consider granting Triad a temporary certificate of occupancy at 15 Ascot Place. Ben Curtis, the Village Zoning and Code Enforcement Officer, wrote the following to the Board:
The Construction of the Triad Building is substantially complete. They would like to occupy the building in January. Life safety components for the building have been or will be complete and operational prior to issuance of a TCO. Some work, primarily of a cosmetic nature, remains to be done on the exterior of the building. They would like the binder coat for the paving to weather over the winter before putting down the topcoat and striping. Most of the landscaping is done including the trees planted as a buffer, but the remaining work will have to wait until spring. Storm water runoff protection sufficient to prevent adverse impact to adjoining properties, however, is in place. Based on the above, I recommend that the Trustees authorize a Temporary Certificate of Occupancy for the Triad Building at 15 Ascot Place, which would expire July 1, 2004. Work on this project has proceeded smoothly and the owner has generally exceeded the requirements of the Village. In the interests of consistency, however, I recommend that a nominal security of $1,000 be required to be placed on deposit with the Village pending completion of the work and issuance of a Final CO. As always, issuance of the Temporary Certificate will be contingent upon satisfaction of all other code and life safety issues.
Janet asked how a security fee is determined. Larry
stated that the amount is what it would cost to cover the outstanding work
still left to complete. However, for residential properties, Larry explained
that we are more sensitive to the cash outlay. Lynn commented that there is
nothing stated here about the status of the lighting issues that have been
raised by some of the neighbors and what has or will be done to satisfy the
requirements of the Lighting Commission.
She explained that there is a problem with their parking lot lights
shining into the windows of residents on Janivar Drive and that Dennis was supposed
to let Triad know but Lynn is unsure where this issue stands. She would like to
see a contingency for this in the resolution. David Dubow also pointed out that
there are still conditions attached to the Special Permit approval that will
also need to be satisfied prior to the issuance of the final Certificate of
Occupancy.
Resolution
#4017- To Approve a Temporary Certificate of Occupancy for
Triad at 15
Ascot Place with the Following Contingencies:
1.
$1,000 to be deposited with the Village to secure full and proper
completion of all outstanding landscaping and site work;
2.
Compliance with all Special Permit approval requirements and conditions
prior to issuance of final Certificate of Occupancy, including, but not limited
to, (i) lighting issues satisfactory to the Lighting Commission and (ii)
agreements satisfactory to the Village Attorney regarding off-premises parking
on adjoining property to the north and rights of access in favor of adjoining
property to the south.
Trustee Leopold moved this resolution. Trustee Beebe seconded the motion. A vote was taken:
Trustee Larry Fresinski- Aye Trustee Janet Beebe-Aye Trustee Lynn Leopold-Aye
Next item on the agenda was the approval of the
minutes for December 15, 2003
Motion-Approval of Minutes for December 15, 2003
Trustee Beebe moved that the draft meeting notes, as reviewed and revised by the Clerk/Treasurer and the Board, are hereby adopted as the official minutes. Trustee Leopold seconded the motion. A vote was taken:
Trustee Larry Fresinski- Aye Trustee Janet Beebe-Aye Trustee Lynn
Leopold-Aye
Jodi pointed out that there are two sections of the Employee Handbook that need to be changed to reflect budget/resolutions passed. The Village now pays $1,500 and 80% of additional cost above that amount for individual or family insurance coverage. The section in the Employee Handbook which currently says 55% therefore needs to be changed to 80%. Also, PHP is no longer offered so that reference should be removed. Section 125 Cafeteria Plan needs to be added to the Handbook. As of 1/1/03 the Village offers this Premium Only Plan.
The
last proposed change is a clarification suggested by the Mayor. Currently, the
job description for the Motor
Equipment Operator (MEO) reads-
“Assists, as directed by,
Superintendent of Public Works.
Required to maintain a Class
C License”.
The
Mayor would like the wording to be more along the lines of
“under the direct
supervision of the Superintendent of Public Works.”
Resolution #4018-To
Update the Following Three Sections of the Employee
Handbook
1. Flex Plan (Life &
Health Insurance)
Through the Finger Lakes Association, Flex Plan is available to all employees working at least 20 hours per week. The Village will contribute $1550 per employee annually plus 80% of additional cost above that amount for individual or family insurance coverage to either:
1. Flex Plan
or, if
less
2. The cost of family coverage through a
spouse's health plan,
plus the dental/life plan offered under the Flex
Plan.
Employees enrolled in the Flex Plan without family
coverage through a spouse's health plan, may choose from the following options:
1. Life and Accidental Death
& Dismemberment Insurance equal to
one time
salary, maximum $50,000.
2. First Fortress
Insurance Dental Plan
(currently the employee’s have dropped this
due to non-interest)
3. Blue Cross/Blue
Shield of Central NY Health Plan
The Village Clerk will supply the necessary
paperwork to eligible employees. The Village Clerk also has claim forms.
Premium Only Plan was added to the employee’s
benefits as of 1/1/03. This Plan is designed to allow eligible employees to
choose one or more of the benefits offered through the Plan and, using funds
provided through employee salary reduction, to pay for the selected benefits
with pre-tax dollars. It is established for the exclusive benefit of
participants. By paying for the benefits with pre-tax dollars, you save money
by not having to pay social security and income taxes on your salary reduction.
However, you still have the option of paying for your benefits with after-tax
dollars. See the clerk/treasurer for further details.
Motor Equipment Operator
(MEO)
Works under the direct
supervision of the Superintendent of Public Works
Required to maintain a Class
C License.
Trustee Leopold moved these three updates to the Employee Handbook. Trustee Beebe seconded the motion. A vote was taken:
Trustee Larry Fresinski- Aye Trustee Janet Beebe-Aye Trustee Lynn Leopold-Aye
David Dubow advised the Board that he has received legal documents on an offer of dedication of Sapsucker Woods Road. He explained that Brent Cross has approved the road. We received an offer of dedication in May, and were awaiting the Engineer’s approval and the remaining documents from Cornell. A Public Hearing needs to be scheduled for the acceptance of a road under Village Law. Dubow presented the following resolution:
WHEREAS, the
Village of Lansing and Cornell University entered into a certain Agreement to
Dedicate Brown Road Extension dated June 18, 2001 (the “Village/Cornell
Agreement”), providing for certain terms, provisions, requirements and
conditions governing the new construction and relocation of Sapsucker Woods
Road and Brown Road Extension in conjunction with the construction of a new
Laboratory of Ornithology facility, which project is located partially in the
Village of Lansing and partially in the Town of Dryden; and
WHEREAS, in accordance with
the Village/Cornell Agreement, the Village of Lansing, has received from Cornell
University a written offer of dedication by letter dated May 14, 2003 (together
with the proposed deed attached to said letter), for the portion of the newly
constructed Sapsucker Woods Road (formerly, in part, Brown Road Extension) in
the Village of Lansing (the “Offer of Dedication”); and
WHEREAS, the Village
Engineer has recommended that the Offer of Dedication be accepted by the
Village of Lansing; and
WHEREAS, the Village of
Lansing wishes to accept the Offer of Dedication, subject to the satisfaction
of certain conditions;
NOW, THEREFORE, be it
resolved by the Board of Trustees of the Village of Lansing as follows:
1. The
Village of Lansing hereby accepts the Offer of Dedication made by Cornell
University, subject to full and complete satisfaction of each of the following
conditions:
a. Delivery to, review by and approval by the Village Attorney of original,executed copies of each and every document required in order to complete conveyance of the subject property in accordance with (i) the Village/Cornell Agreement and (ii) all applicable provisions of the State of New York and Village of Lansing laws, rules and regulations; and
b. Recording and filing of the
bargain and sale
deed conveying the subject property to the
Village of Lansing, and recording and filing
of any other documentation necessary to
complete the conveyance of such property
free and clear of all liens and encumbrances
(except as expressly provided for in the
Offer of Dedication), and receipt by the
Village Attorney from Cornell University of
all required funds sufficient to effect such
recording and filing; and
c. Receipt by the Village
Attorney of a satisfactory updated abstract of title and title search for the
subject property confirming the conveyance of such
d. Compliance with all terms,
provisions, requirements and conditions of the Village/Cornell Agreement; and
e. Satisfactory conclusion of
the public hearing to be held in reference to the dedication of the subject
property.
2. A public hearing shall be conducted in regard to this Offer of Dedication at the next regular meeting of the Board of Trustees of the Village of Lansing, on February 2, 2004, at 7:35 PM, all in accordance with the provisions of Section 6-612 of the Village Law of the State of New York.
Trustee Leopold moved the foregoing resolution to set a public hearing. Trustee Beebe seconded the motion. A vote was taken:
Trustee Larry Fresinski- Aye Trustee Janet Beebe-Aye Trustee Lynn Leopold-Aye
David
went on to say that this is a more complicated transaction than usual since the
new road was shifted to the north and the Village is being asked to convey
property back to Cornell where the road used to be.
Larry
stated that the N. Triphammer Road Project is on schedule and is over our
original budget since we are taking care of the ramps at Route 13. There will
be seven lanes in the northern section before the bridge. These slip lanes will
allow people to go out of Pyramid Mall and directly to Route 13 south. The
whole design is to encourage and enhance safety. We are still looking for NYSEG to look at
poles and possibly reduce the number. There will be a double left turn off
Route 13 onto N. Triphammer. We are still looking at amenities (i.e. crosswalk
material, benches, stone verses brick walls, fences and lighting fixtures). The
committee will be going on a road trip to look at other towns and villages
lighting. A signage theme still has not been decided. These things will set the
tone of the Village forever but we want to do so without burdening the
taxpayers. There is a high probability that we’ll receive Marchiselli Funds for
construction, which is another 15%.
Lynn
informed the Board that she attended a meeting of the Stormwater Group. The
purpose of this group is to find ways to work together on Stormwater. They meet at Cooperative Extension once a
month.
The
Board was advised that there is no meeting on January 19th because
of Martin Luther King Day.
Motion- To Adjourn
Trustee Leopold moved for adjournment. Trustee Beebe
seconded the motion. A vote was taken:
Trustee Larry Fresinski-Aye Trustee Janet Beebe-Aye Trustee
Lynn Leopold-Aye
The
meeting adjourned at 8:06pm.
Jodi Dake
Clerk/treasurer