MINUTES
of a meeting of the Board of
PRESENT:
Mayor Donald Hartill;
Mayor
Donald Hartill called the meeting to order at
Motion-To Close the Public
Comment Period
Trustee Janet Beebe moved to close the public comment period. Trustee Frank Moore seconded the motion. A vote was taken:
Mayor Donald Hartill-
Aye Trustee Frank Moore-
Aye Trustee
Janet Beebe- Aye Trustee Lynn Leopold- Aye
Larry
was not present at the meeting because his mother-in-law’s funeral was today.
We have no new information on the cable franchise agreement so the board
continued to leave this issue on the table until more information is available.
Next
on the agenda was the return of delinquent taxes to the County. If Village
residents do not pay their taxes within 6 months they are forwarded to the
County and the County pays us. It then becomes the County’s problem and these
delinquent amounts appear on the taxpayer’s County tax bill.
Motion-To Forward the
Delinquent Taxes to the County
Trustee Leopold moved this motion and Trustee Beebe
seconded the motion. A vote was taken:
Mayor Donald Hartill-Aye Trustee Frank Moore-Aye Trustee
Janet Beebe- Aye Trustee Lynn Leopold- Aye
The Board then signed the
delinquent tax affidavit, which will be sent to Tompkins County Division of
Budget & Finance. It was a list of 12 property owners who didn’t pay their
2002-2003 Village taxes. The total unpaid tax and penalty was $3,992.51.
Next
on the agenda was the approval of minutes.
Motion-Approval of Minutes for
Trustee Leopold moved that the draft meeting notes,
as reviewed and revised by the Board, are hereby adopted as the official
minutes. Trustee
Mayor Donald Hartill-Aye Trustee Frank Moore-Aye Trustee
Janet Beebe- Abstain Trustee Lynn Leopold- Aye
Motion-Approval of Minutes for
Trustee
Mayor Donald Hartill-Aye Trustee Frank Moore-Aye Trustee
Janet Beebe- Aye Trustee Lynn Leopold- Aye
The
Mayor has tried to reach the candidate for the County Youth Board but still has
not been able to speak with him. This
gentleman is a
The
Joint Youth Commission has proposed an amendment to the current operating
guidelines.
The
Board continued to discuss the proposed amendment to include two additional
representatives, one from the Business and one from the Education Community. The
problem the board is having is getting representatives to attend meetings. The Joint
Youth Commission feels that by adding seats to the board it will elicit broader
and more inclusive insights to the needs of our youth.
The youth commission shall be comprised of 9 voting
members: The Town of Ithaca Board shall at all times be represented by four
members on the Youth Commission of which at least one shall be recommended by
the Village of Cayuga Heights. Two members shall be appointed annually by the
Town Board, each term will be two years. One member from the Youth Commission
Business Community shall be appointed to a two-year term. One member from the Education
Community shall be appointed to a two-year term. The
Trustee Beebe moved to adopted this resolution.
Trustee
Mayor Donald Hartill-Aye Trustee Frank Moore-Aye Trustee
Janet Beebe- Aye Trustee Lynn Leopold- Aye
Frank
asked if it was really that difficult getting people to serve on these two
committees. It has been a problem finding people in the past. Frank suggested
Chuck Collins on
Next
item on the agenda was to consider the design firm contract for N. Triphammer
Road Reconstruction prepared by Fisher Associates. Don stated that he and Larry
have not been able to get up to the NYSDOT to speak with Pete. Mayor Hartill
has looked over the contract and it is ~$20,000 more than we had anticipated.
The difference is mainly due to Fisher Associates wanting to do more survey
field work for the project. The proposed contract has gone to Attorney Troy to
review. Bill Troy had a few issues.
Mayor
Hartill proposed that the contract be accepted this evening with the
stipulations that Pete Bartolotta reviews to make sure there are no hitches.
The Mayor explained that since the design portion of this project is getting
80% federal funding and 15% Marchiselli Funds, we have to make sure that we
follow the procedure very carefully. The Village has secured the 15% Marchelli
funds for the design portion of the N. Triphammer Rd. Reconstruction project
but not for the construction portion. For construction we will be responsible
for the remaining 20% not funded federally. Pete would like a letter from the
mayor stating that the contract has been approved subject to NYSDOT approval.
Bill
Troy was concerned with the amount of liability insurance was only $1 million.
He questioned whether this was enough for this project. Don thought that this
was only for the design portion and not the actual management of the construction.
Other concerns Attorney Troy had were loose language in Article 20, whether we
wanted arbitration in Article 29 and Article 14 regarding the death or
disability of the consultant. These are minor issues but Bill still feels they
need to be resolved.
Resolution #3914-To Accept Fisher Associates Design
Contract Subject to Attorney Troy’s and NYSDOT Approval
Trustee Moore moved this resolution. Trustee Leopold
seconded the motion. A vote was taken:
Mayor Donald Hartill-Aye Trustee Frank Moore-Aye Trustee
Janet Beebe- Aye Trustee Lynn Leopold- Aye
Next
on the agenda was to discuss returning the McLain Escrow. The remaining issue is the boulder that is at
the corner of Pembroke Lane in the village right-of-way. The McLains have agreed
to indemnification but the Mayor is concerned that this will not continue on if
there is a new owner of the property. The Mayor stated that we had in the past indemnified
Roy Park so there has been a precedence set. Mayor Hartill met with Kay McLain
3 weeks ago and she agreed to indemnification.
Resolution #3915-Authorize Mayor Hartill to Write a
letter for Indemnification and Once a Recordable Encroachment agreement is
executed on the deed for 1 Pembroke Lane, the McLain Escrow can be Returned.
Trustee Leopold moved this resolution. Trustee Beebe
seconded the motion. A vote was taken:
Mayor Donald Hartill-Aye Trustee Frank Moore-Aye Trustee
Janet Beebe- Aye Trustee Lynn Leopold- Aye
Next
on the agenda was mayor’s comments. Cayuga Heights Road will be paved this
week. Some final seeding will have to be done in the spring. Don met with Mike
Nozzolio, who is running for the State Senate, 54th District. Don
feels he is very committed to improving upstate New York. They discussed job
creation and sewer issues.
At
the sewer meeting last Thursday the engineers reported on their progress. Don
is developing a short list of issues to focus on. The meeting on November 14th
will be without the City of Ithaca. They are pressing for a decision to be
made. Frank thinks that Plan B, which would involve the village putting in the
Kline Road bypass, seems to be the obvious way to go. Don stated that this
sewer issue needs to be resolved one way or another. Frank volunteered to
investigate the effects on the lake by Plan A, what the sewer consortium is
presently trying to do, and Plan B. A new plant would provide the best
technology. Lynn thought it was strange that DEC does not see the increased
energy use to operate the pumping stations as an important impact of the sewer
project. Don feels this is all a political issue. The board discussed the sewage process at the
sewer plant in Ithaca. Jodi has provided Don with a history of sewer unit
distribution and consumption reports, which he will analyze.
On
the good water side it has been four years of negotiation and that needs
closure. There was a proposed agreement from the City of Ithaca in September
but they wanted a special deal. SCLIWC has always and will continue to have a
uniform rate and there are no special deals. This issue has been going on for a
long time and a conclusion needs to be reached. The City plant is failing and
the city can not borrow any more money due to their financial condition.
Lynn
asked if the mayor had a chance to go into Kate’s Hole. He has not yet but it
will be done this fall. Brent Cross was going to communicate with Bob Nevin regarding
Kate’s Hole.
Motion- To Adjourn
Trustee Leopold moved adjournment. Trustee Beebe
seconded the motion.
Mayor Donald Hartill-Aye Trustee Frank Moore- Aye
Trustee Janet Beebe-Aye Trustee Lynn Leopold- Aye
The
meeting adjourned at 9:25pm.
Village
Clerk