Village of Lansing

 

 

MINUTES of a meeting of the Board of Trustees of the Village of Lansing held on Monday, June 3, 2002, in the Village Office.

 

PRESENT: Mayor Donald Hartill; Trustees Larry Fresinski, Frank Moore and Lynn Leopold, Janet Beebe; Bill Troy, Attorney.

 

Mayor Donald Hartill called the meeting to order at 7:35P.M. and opened the public comment period. Bob Dean was present to request a Temporary Certificate of Occupancy for the Transact Technologies addition at 20 Bomax Drive. Bob stated that the addition was suppose to open back in February but hasn’t because they needed more water pressure and flow to support a fire system. The fire system has been tested and approved. There is still some landscaping to complete once the ground dries out. Ben Curtis recommended that the Board of Trustees authorize the Temporary CO with a $500 security deposit and an expiration date of October 1, 2002. Ben stated that there is very little work to be completed and most of the material is on site.  As always, the life safety issues for the use of the building are complete and operational.

 

            Resolution #3873-To Issue a Temporary Certificate of Occupancy to

                                          Transact Technologies for the Addition at 20 Bomax

                                          Drive with a $500 Security Deposit and Expiration

                                          Date of October 1, 2002

              

Trustee Janet Beebe moved to issue a Temporary CO. Trustee Frank Moore seconded the motion. A vote was taken:

 

Mayor Donald Hartill-Aye                    Trustee Frank Moore- Aye

                        Trustee Lynn Leopold-Aye                   Trustee Larry Fresinski- Aye

                        Trustee Janet Beebe-Aye

 

Bob Dean added that Transact now has its whole operation here. Students in the audience ask the Mayor further questions about how a temporary CO works.

              

                        Motion-To Close Public Comment Period

              

Trustee Larry Fresinski moved to close the public comment period. Trustee Lynn Leopold seconded the motion. A vote was taken:

 

Mayor Donald Hartill-Aye                    Trustee Frank Moore- Aye

                        Trustee Lynn Leopold-Aye                   Trustee Larry Fresinski- Aye

                        Trustee Janet Beebe-Aye

 

Next on the agenda was the engineer’s report. Dave Putnam informed the board that the bids were back on the Cayuga Heights Road Project. Dean Calice Construction was the low bidder with $513,892 followed by Grant Street Construction with a bid of $629,960. Dave stated that the base bid is under the estimate he had for the project but he feels confident with the performance of Dean Calice Construction. They are based in Greene and have been in business since the 1980’s. Dean Calice is a joint bid with Suite Kote. The base contract doesn’t include the final topcoat since we may be putting a sewer line down there. It was added as an alternate as was the permanent pavement markings. Dave went on to explain that we have control over the materials used and this low price doesn’t mean we will get substandard work.

 

The board discussed the probability of sewers coming through and if they wanted the alternate for topcoat. Dave suggested two options, slurry seal which costs about $30,000 and has a life expectancy of 3-4 years or microsurfacing which costs about $40-50,000. Microsurfacing was done on Highgate Circle. In 2-3 years we will know what will happen with the sewer and a decision can be made at that point. If we do get sewer down Cayuga Heights Road they will have to tear up part of the road. Don stated that we would wait to see the job completed and then will decide on probably microsurfacing. Frank asks if this is a real gamble. Don stated that there is not a significant cost impact, ~$20,000. Don feels we are lucky that Cayuga Heights Road hasn’t exploded. If we would have had one good freeze/thaw this past winter it would have done it. The only real risk is how they backfill over the line. Dave warned that we don’t want to wait too long to seal the road because you don’t want all that water going in. The Mayor entertained a motion to accept the contract without alternates.

 

            Resolution #3874-To Award the Cayuga Heights Road Improvement

                                          Contract Project # E02-03 to Dean Calice Construction,

                                          671 Hotchkiss Road, Greene, NY 13778 for $513,892

                                          For the Base Bid Without Alternates.

              

Trustee Larry Fresinski moved to award the contract to Dean Calice Construction. Trustee Lynn Leopold seconded the motion. A vote was taken:

 

Mayor Donald Hartill-Aye                    Trustee Frank Moore- Aye

                        Trustee Lynn Leopold-Aye                   Trustee Larry Fresinski- Aye

                        Trustee Janet Beebe-Aye

 

Dave will let the board know when he receives a timeline for the work. He also will speak with the Bonding Company to work out a take over agreement for Uptown Road. The bonding company also wants Uptown Road completed this season.

 

Next on the agenda was the approval of minutes. Jodi has made all the changes suggested by the board.

 

 

Motion-Approval of Minutes for May 6th & 20th, 2002

 

Trustee Lynn Leopold moved that the draft meeting notes, as reviewed and revised by the Board, are hereby adopted as the official minutes. Trustee Larry Fresinski seconded the motion. A vote was taken:

 

                        Mayor Donald Hartill-Aye                        Trustee Janet Beebe-Abstained                                 Trustee Larry Fresinski- Aye                     Trustee Lynn Leopold-Aye

                        Trustee Frank Moore-Aye

 

Motion-Approval of Minutes for May 15th, 2002

 

Trustee Janet Beebe moved that the draft meeting notes, as reviewed and revised by the Board, are hereby adopted as the official minutes. Trustee Larry Fresinski seconded the motion. A vote was taken:

 

                        Mayor Donald Hartill-Aye                                Trustee Janet Beebe-Aye                                  Trustee Larry Fresinski- Aye                             Trustee Lynn Leopold-Aye

                        Trustee Frank Moore-Aye

 

Next on the agenda was to discuss the codification. Dennis has still not finalized the portion on roadway specifications. Frank has reviewed the Zoning Section. Frank met with Ben Curtis and Carol Willard this afternoon to discuss his proposed changes. Frank had a problem with the flow of the document when the amounts were pulled and put into appendix 1. Ben thought it was easier when you are working with applicants to have the tabulations right in the text. Larry stated that when they had previously discussed pulling all the fees out of the text he had envisioned a much different appendix. He didn’t expect to see so much verbiage but more of a table. The original reason for pulling all the fees was for ease in amending and in finding fees. This is not being accomplished. After much discussion the board decided to put all the fees back into the text. When updates are done we will just have to be very careful to change all sections affected. Carol will put all the fees back into the text and get a copy back to the Board to review one more time before formatting and setting a public hearing. Carol will also send Bill Troy an electronic copy of the codification saved as an RTF. It was suggested that once the codification is approved, it should be reprinted each year to show changes.

 

The Mayor explained that until this last Thursday sewer meeting he was very discouraged. Don expressed his concerns of the project unraveling. The sewer group decided to reorganize the sewer meetings so they were a little more productive. The Chazen Companies North Country Office has produced a Draft Environmental Impact Statement for the Ithaca Area Municipal Wastewater Collection Improvement Project which will be available in the village office on Thursday. At their next meeting, the sewer group will walk through this document. After this it will go to the DEC. Don feels that the costs are within 10-15% for the two types of systems and locations proposed. It’s pretty much a wash as far as cost but the gravity line going through a sensitive natural area is not favorable for the public. Larry asks what the Village’s financial obligation will be. Don stated that $.80 on the dollar will be funded so our exposure will be

~ $300-400,000. Don feels this is the only solution we have. The issue of transmission has not been discussed; all that is being discussed now is buy in costs. If the whole thing would fall apart we could do the Kline Road Bypass and be fine.

 

Carol & Jodi are in the process of updating the Policies and Procedures Manual. The Village’s Investment Policy is a little out of date in regards to the maximum amounts that the Village is allowed to deposit in each bank. Jodi proposed that the current maximum amount authorized for deposit be raised from $1,500,000 to $8,000,000 per bank. The Mayor suggested that it be raised to $10,000,000. All these funds are insured.

 

          Resolution #3875-To Update the Investment Policy Section VII.

                                        Designation and Depositories by Increasing the

                                        Maximum Amount from $1,500,000 to $10,000,000.

              

Trustee Frank Moore moved update the Investment Policy. Trustee Larry Fresinski seconded the motion. A vote was taken:

 

Mayor Donald Hartill-Aye                    Trustee Frank Moore- Aye

                        Trustee Lynn Leopold-Aye                   Trustee Larry Fresinski- Aye

                        Trustee Janet Beebe-Aye

 

The final issue was the amount to sell the surplused computers for. Don asked the attorney to look into how we could do this and what a fair value is.

 

Motion- To Adjourn

 

Trustee Larry Fresinski moved adjournment. Trustee Lynn Leopold seconded the motion.

 

Mayor Donald Hartill-Aye                    Trustee Frank Moore- Aye

                        Trustee Lynn Leopold-Aye                   Trustee Larry Fresinski- Aye

                        Trustee Janet Beebe-Aye

 

The board adjourned at 10:05pm.

 

Jodi Dake

Village Clerk