MINUTES
of a meeting of the Board of
PRESENT:
Mayor Donald Hartill;
Mayor
Donald Hartill called the meeting to order at
Motion- To Close the Public Comment Period
Trustee
Mayor Donald Hartill-
Aye Trustee Janet Beebe-
Aye
Trustee
Dave
Putnam was present to give an engineer’s report. The 3 new flow meters will be
installed Wednesday. Dave is busy getting the bid out for
Bill
Troy reported that the Bankruptcy Trustee has agreed he is not going to oppose
the motion on Uptown Rd. Project. We will then be able to pay surety bond company
and finally complete
Don
told Dave that he would like to go ahead and accept the small section of
Don
chatted with Frank regarding the cell tower. Byron Elias is still interested in
using the brush covered corner of the playground on Uptown Rd. Don asked if
this area is actually designated parkland because it is across the street from
Next
on the agenda was budget discussion. On the income side, In Lieu of Taxes will
increase from $7,500 to $22,000. The tax deals are winding down and as this
happens, the percentage these companies pay increases. Penalties will decrease from $5,000 to $2,500
to reflect what has been happening over the last two years. Don reduced gross receipts
by 13% due to the reduction by 13% in NYSEG Rates.
On
the expense side, listed are changes and why.
A1210.4
Mayor Contractual- Lowered from $200 to $100 since has spent under $100 the
last 2 years.
A1320.41
Auditor GASB 34- The accountants are not ready to start on this yet so the $5,000
we budgeted this year will be encumbered and there will be no need to allocate
any more money to this until the following budget year.
A1410.2
Clerk, Equipment-Last year it was increased to $3,000 to buy a fireproof filing
cabinet so this year it can go back down to $500.
A1415.2
Deputy Clerk, Equipment lowered from $200 to $100.
A1620.44
Buildings, Village office- Lowered from $2,000 to $800 to reflect what has been
spent the last two years. No major changes needed.
A1640.4
Central Garage Contractual- lowered from $1,300 to $800 per Dennis. This
includes $500 for placing new conduit from the office to the shop.
A1670.4
Central Printing & Mailing, Contractual lowered from $2,500 to $800. Last
year it was increased to print the codification. It isn’t complete yet so we
will encumber this amount so that we may print the codification when completed
this summer.
A1910.4
Special Items, Unallocated Insurance- Increased from $22,000 to $25,000. This
is a guess and Jodi will call John Bailey to see what he thinks.
A1950.4
Special Items, Taxes & Assessments on Village Property- increased from $250
to $400.
A3310.4
Public Safety, Traffic Control, Contractual-Decreased from $5,500 to $4,800 which
reflects new signals, arrangement with the City and reduced electric rates.
A5110.2
Street Maintenance, Equipment- There is no need to purchase a new truck, bobcat
or tractor this year so it was lowered from $27,000 to $1,000.
A5112.2
Permanent Improvements Capital Outlay- We are combining A5112.2 & A5112.22
because they are reported under the same AUD code and we no longer have a need
to separate them. This is the section
that TG Miller prepares. There was a discussion as to what will get completed
this season or at least encumbered, and what next year’s budget would include.
This line item was decreased from $686,000 to $297,000.
2001-02
Current Budget Projects
Bush
Lane $45,000
Highgate
Prep $25,000
Highgate
Shoulder Pave $98,000
Sevanna
Park $31,000
Uptown
Remaining $80,000
TOTAL: $629,000*
*there is a
difference of $53,000 between this number and the budget number that can be
used to increase any of these projects and we will not include it when figuring the appropriated cash surplus.
2002-03 Next Years
Budget
Additional
on
Northwood
area Rd Improvements $152,000
Esty
$
45,000
TOTAL: $297,000
A5142.4
Snow Removal, Contractual- The Village has a $25,000/year contract with the
Town of
A5182.4
Street Lighting, Contractual- Decreased from $28,000 to $24,700 to reflect
lower rates.
A5410.4
Sidewalks Contractual- Decreased from $3,000 to $1,000 to reflect what has
actually been spent.
A5410.41
Sidewalks Greenway, Contractual- Remaining at $5,000 to complete Viola’s trail.
($1,000 crusher dust & $4,000 for plowing, discing and
A6410.4
Publicity, Contractual- Increased from $2,500 to $2,900 to reflect the typical
cost for the newsletter we publish twice a year.
A7140.2-Playgrounds
& Recreation Centers, Equipment- Increased from $500 to $1,000.
A7140.4-
Playgrounds & Recreation Centers, Contractual- decreased from $4,500 to
$3,000 to better reflect what is actually spent.
A7310.4
Youth, Contractual- This consists of the Joint Youth Commission (Barbara
Nosanchuk representative)-$10,194 and the Recreation Partnership (Janet Beebe
Representative)-$11,512. Total line item $23,000.
A8020.2
Planning Equipment- decreased from $500 to $300
A8020.42
Planning Traffic-removed because not using account any more.
A8020.43
Planning Engineer- This line item is strictly Brent Cross and the planning
board is using him less.
A8020.45
Planning Consultants- Decreased from $5,000 to $1,000
A8989.4
Ombudsman- Decreased from $200 to $100
A9030.8
Employee Benefits, Social Security- Lowered from $14,250 to $13,200 because the
employees have joined the NYS Retirement System and no longer get the 10% added
to their salaries.
A
9030.81 Employee Benefits, Medicare- Decreased from $3,350 to $3,100 for same
reason.
A9055.83
Employee Benefit, Long Term Disability- Decreased from $2,000 to $1,500 to
reflect actual cost.
A9060.8
Employee Benefits, Hospital & Medical Ins.- Insurance costs have gone up
14% this year. Line item increased from $11,000 to $13,000.
A9089.8
Employee Benefits, Employee Invest- Employees no longer receive this money for
deferred compensation. $16,900 decreased to 0.
A
9010.8 Employee Benefits, NYS Retirement- New line item to reflect the 3%
employer contribution for NYS Retirement. $5,700. Next budget year this will
increase to reflect the deficiency payment.
A9710.7
Serial Bond Interest- This is the last year for principal and interest. It will
be paid off May 2003! Decreased from $18,050 to $8,940.
The
Mayor did not have a chance to do the water and sewer budget but will complete
what he feels is correct and forward it to each person that is dealing with
that section.
Bill
Troy announced that Mobil has finally signed the purchase agreement so we may
acquire property for the N. Triphammer Rd. Project. Don expects to hear from
the State in the next two months.
During
Mayor’s Comments Don announced that there is a sewer meeting Thursday, which he
will not be able to attend. This meeting will be the last before they agree on
a draft memorandum. He doesn’t see any real issues. They are pushing for a
management model similar to the one we have with Bolton Point on water. That is
everyone but the City of Ithaca.
Don
ask Bill to look into whether we can charge for water capacity or not. The intermunicipal water situation is falling
through. It was discovered that the Ithaca water plant is falling apart.
Once
our new flow meters are installed, we will verify where we have leakage in the
Village sewer lines. Once the asphalt plants reopen for the season we will repair
these parts of the sewer. This will result in getting more sewer units from the
Village of Cayuga Heights.
The
Mayor proposed that all the fees in the codification be pulled and placed in an
appendix. This way whenever we change our fees there will be only one place to
update. Bill commented that the change could say fee as set forth in appendix A
instead of a dollar amount in the text.
The
Mayor proposed we approve the minutes of March 4, 2002.
Motion-Approval of Minutes for March 4, 2002
Trustee
Mayor Donald Hartill-Aye Trustee Janet
Beebe-Aye Trustee
Jodi
presented the Board with a proposed resolution sent to her by the Day Care and
Child Development Council of Tompkins County. They wanted the Village to
declare April 7-13 as the Week of the Young child. They did not agree with the wording of the
proposed resolution therefore they did not act on this.
Don
commented that he has a volunteer who will be willing to work on trail
projects.
Motion- To Adjourn
Trustee
Mayor Donald Hartill-Aye Trustee Janet Beebe- Aye
Trustee
The
meeting adjourned at 9:30.
Village Clerk