MINUTES
of a meeting of the Board of
PRESENT:
Mayor Donald Hartill;
Mayor
Donald Hartill called the meeting to order at
Resolution #3825- To Refund
Ocksoo Lee’s Finance Charge on Sewer
Bill
N1772 in the Amount of $3.86 Due to a Small
Problem
with M&T Bank
Trustee
Mayor Donald Hartill-
Aye Trustee Frank Moore-
Aye Trustee
Janet Beebe- Absent Trustee Larry Fresinski- Aye
Trustee Lynn Leopold-
Aye
Ned
Hickey announced that Edward Marx, the newly appointed Commissioner of Planning
for
Motion- To Close the Public Comment Period
Trustee Larry Fresinski moved to close the public comment period. Trustee Frank Moore seconded the motion. A vote was taken:
Mayor Donald Hartill-
Aye Trustee Frank Moore-
Aye Trustee Lynn Leopold- Aye Trustee Larry Fresinski- Aye
Next
on the agenda was the engineer’s report. The sewer consultant has completed the
cleaning and video of the sewer lines. Dave Putnam is currently reviewing the
tapes. There were two back ups which occurred during this process because when
the sewer lines were originally put in they didn’t install traps. The problem
is between the street and the house. A 40- gallon per minute leak was found at the
intersection of Craft Rd. & Brook Drive. If we get this fixed it could
result in 60 sewer units. Don feels we need to get back on track with sewer
maintenance. It was very important that we got this done. The company we hired
was very helpful and worked hard. The cost to have the sewer lines filmed and
cleaned was $2/ft. We have a large commercial base and the grease is greater here
than in a mostly residential area such as the Town of Lansing. The films are
very useful.
The
Village is getting new flow meters. Dave & Dennis have an appointment
Thursday morning with a different flow meter supplier. These new flow meters
are more user friendly. The Mayor will move the task of data logging from
Dennis to Carol.
Dave
has checked into the issue of having a sidewalk that would connect from M&T
to the Village of Cayuga Heights sidewalk in front of Kendall. The best way to
accomplish this is to get an easement from M&T. Kendal has made a strong
request for a sidewalk but nothing will be done until N. Triphammer is rebuilt.
Ned suggested that there was a sewer line that ran right on the line between
the Village of Cayuga Heights and Lansing and that this might be a good place
for a trail. The Mayor suggested getting in touch with Kendall to see if they
would be interested in joining to the trail. The Mayor feels we should consider
having a connection to Highgate Circle. Don asked Dave to put it on the
schedule for next year.
Next
on the agenda was the approval of January 7th minutes.
Motion-Approval of Minutes for January 7, 2001
Trustee Larry Fresinski moved that the draft
meeting notes, as reviewed and revised by the Board, are hereby adopted as the
official minutes. Trustee Frank Moore seconded the motion. A vote was taken:
Mayor Donald Hartill-Aye Trustee Frank Moore-Aye Trustee
Lynn Leopold- Abstain Trustee Larry Fresinski- Aye
Jodi
had suggested that the employee handbook be updated to reflect the Village
joining the New York State Retirement System. Currently the handbook states
under the retirement section that the Village adds an amount equal to 10% of a
permanent employee’s gross salary for retirement. As of January 1st the
Village became a participating entity and as of Jan 25th paycheck the
employees joined the retirement system and had the extra 10% taken away. A change is also needed in the Copeland Plan
(Deferred Compensation Retirement Plan) section of the manual. Employees may
still choose a percentage of their salary to be placed in this retirement fund
but the “over and above the 10% contribution by the Village” should be removed.
Finally, the BZA section states that regular meetings are held on the third
Monday of the month when in actuality they are on the third Tuesday as
required. The Board agreed that these three things need to be updated. The
following is the text that will now appear in the Employee Handbook:
Board of Zoning Appeals
(BZA)
- Regular meetings are held the third Tuesday
at 7:30, if an appeal has been submitted
for consideration.
- Members include a chairperson and 4 members
each holding 5 year appointments
- A secretary hired by the Board of trustees
transcribes Minutes
- This Board’s purpose is to hear and decide
appeals and to decide matters referred to it
in accordance with the terms of the Zoning
Law.
Page
8
Copeland Plan (Deferred
Compensation Retirement Plan)
All
employees may opt to join this plan. Employees may choose a percentage of their
salary to be placed in this retirement fund before taxes are taken out up to a
maximum per year set by the State. Interested employees should contact the
Village Clerk for the necessary paperwork.
To
update the numbers in Flex Plan (Life &
Health Insurance) the first paragraph will read:
Through
the Fingerlakes Association, Flex Plan is available to all employees working at
least 20 hours per week. The Village will contribute $1550 per employee
annually plus 55% of additional cost above that amount for individual or family
insurance coverage to either:
Page
9-This paragraph will replace the current one under Retirement.
As
of January 1, 2002 the Village became a participating employer in the New York
State and Local Employee’s Retirement System and approved inclusion of its
officers and employees in such system in accordance with any and all of the
laws governing such participation as set forth in the Retirement & Social
Security Law. All full time employees must join if hired after this date. All
employees are offered the chance to participate.
Resolution #3826- To Change the Employee Manual As
Proposed to Acknowledge the Village’s Joining the New York State Retirement
System and the Change in BZA Meetings and Insurance Allowances.
Trustee Lynn Leopold moved to adopt this resolution
and Trustee Larry Fresinski seconded the motion. A vote was taken:
Mayor Donald Hartill-
Aye Trustee Frank Moore-
Aye Trustee
Lynn Leopold- Aye Trustee
Larry Fresinski- Aye
The
Planning Board has revised the Landscape Policy. Bill Troy stated that they
changed the language to be less proscriptive. It was asked who did the
landscape inspections. Ned and Carol do landscape inspections since Ben doesn’t
have the time. If there is ever a problem, Ben should actually look at it. The trustees
reviewed the document made one spelling correction and the Mayor proposed
accepting this policy.
Resolution#3827- To Adopt the Landscape Policy as
Revised to Go Into the Village’s Policy Manuel
Trustee Lynn Leopold moved to adopt the Landscape
Policy and Trustee Larry Fresinski seconded the motion. A vote was taken:
Mayor Donald Hartill-
Aye Trustee Frank Moore-
Aye Trustee
Lynn Leopold- Aye Trustee
Larry Fresinski- Aye
The
date and resolution number will be placed on the policy.
Next
the Board discussed the Codification. As a group they looked at the table of
contents and wondered why the chapters did not go in order and discussed
renumbering them. Bill will ask Randy why they are numbered the way they are.
Ned feels renumbering would take too long and we need to complete this project
soon. The main question was whether policies should be removed from the
codification. If policies are left in they become law once the code is adopted.
Bill suggested that many of these laws might not be necessary because State Law
already covers them. Don identified some other problem areas. It was decided to
take the codification and divide it up by chapter and each trustee review a
section. The Mayor will divide the codification up at the next meeting and
hopes to have everything ironed out in the next two months and adopted before
summer.
By
memo, Ben recommended that the Trustees authorize a Temporary Certificate of
Occupancy for the YMCA Addition, with a $10,000 deposit, which would expire
July 25, 2002. Issuance of the Temporary CO would be contingent upon
satisfaction of all other code and life safety issues. The actual building is
complete but site work and landscaping will not be completed until the spring.
Resolution#3828- To Authorize a Temporary
Certificate of Occupancy for the YMCA Addition, with a $10,000 Deposit Which Would
Expire July 25, 2002.
Trustee Lynn Leopold moved to adopt the Landscape
Policy and Trustee Larry Fresinski seconded the motion. A vote was taken:
Mayor Donald Hartill- Aye Trustee Frank Moore- Aye Trustee Lynn Leopold- Aye Trustee Larry Fresinski- Aye
The
Mayor entertained a motion to approve the vouchers.
Resolution #3829- Abstracts
of Audited Vouchers
Be it RESOLVED, that Abstract of Audited Vouchers
No. 8 for the General Fund, in the amount of $338,542.50, is hereby approved
for payment, and
Be it further RESOLVED, that Abstract of Audited
Vouchers No. 8 for the Water Fund, in the amount of $841.63, is hereby approved for payment,
and
Be it further RESOLVED, that Abstract of Audited
Vouchers No. 8 for the Sewer Fund, in the amount of $19,581.91, is hereby approved for payment,
and
Be it further RESOLVED, that Abstract of Audited
Vouchers No. 8 for the Special Assessment Sewer Fund, in the amount of $21,097.50, is hereby approved for payment
Trustee Lynn Leopold moved to approve the vouchers
and Trustee Larry Fresinski seconded the motion. A vote was taken:
Mayor Donald Hartill - Aye Trustee Lynn
Leopold- Aye
An
independent cell company has presented a proposal to put an antenna on an existing
NYSEG pole and have the electricals on the ground near the play area across
from Dankert Park. The Village can not sell or lease parkland but we can give a
revocable license. NYS law is very strict on this and it’s the only way it can
be done. Larry feels it is an aesthetic issue as well. Don is in favor of using
existing facilities but questions whether we want it in the park. Frank
suggested we get the Planning Boards input before we make any decisions. Ned
will put this on the Planning Board agenda for January 29th. Frank
would like to know if the Planning Board has their own ideas of what that area
is going to be used for. This issue will be discussed at the next meeting after
the Board receives a recommendation from the Planning Board.
Mayor
Hartill has received a call from Don Edwards requesting that the Village install
a fence along the back of our property to shield his property from the garage
activity. We previously constructed a fence along the adjacent property owners
but at that time the owner of the property now owned by Don Edwards had
declined having a fence. Now that Don has acquired the property he would like a
fence. The Board suggested that Dennis go forward with installing a fence just like
the one installed for the adjacent property owner.
Don
informed the Board that there is another sewer meeting Thursday. They are
working on the wording of the agreement. If the whole thing fell apart we would
go ahead with the Kline Road Bypass and still be in good shape.
The
Recreation Partnership Board has proposed a set of bylaws and an agreement,
which they would like Board approval on. Janet Beebe has been our
representative through the draft process and Don is confident with this. The
Board reviewed the document and passed the following resolution.
Resolution#38230 To Approve the Recreation
Partnership Board’s Proposed Set of Bylaws and Agreement
Trustee Lynn Leopold moved to adopt the Landscape
Policy and Trustee Larry Fresinski seconded the motion. A vote was taken:
Mayor Donald Hartill- Aye Trustee Frank Moore- Aye Trustee Lynn Leopold- Aye Trustee Larry Fresinski- Aye
It
was suggested that we have reports from John Dennis on EMC, Mike on Water Commission
and Barbara Nosanchuk on the Youth Commission. These are all volunteers that
are representing the Village in different areas. It would be nice to have an
update. The Mayor suggested having them come in after budget time.
Motion- To Adjourn
Trustee Larry Fresinski moved adjournment. Trustee Lynn
Leopold seconded the motion.
Mayor Donald Hartill-Aye Trustee Frank Moore- Aye
Trustee Lynn Leopold-Aye
Trustee Larry Fresinski-
Aye
Meeting
adjourned at 10:10.
Jodi Dake
Village Clerk