Village of Lansing

 

MINUTES of a meeting of the Board of Trustees of the Village of Lansing held on Monday, December 3, 2001, in the Village Office.

 

PRESENT: Mayor Donald Hartill; Trustees Larry Fresinski, Janet Beebe, Lynn Leopold and Frank Moore; Carol Klepack, Planning Board member; Bill Troy, Village Attorney.

 

Mayor Donald Hartill called the meeting to order at 7:40P.M. He opened the public comment period. There were many students present to fulfill their government class requirement. There were no comments.

 

Motion-To Close the Public Comment Period

 

Trustee Larry Fresinski moved to close the public comment period. Trustee Lynn Leopold seconded the motion. A vote was taken:

 

                        Mayor Donald Hartill- Aye                   Trustee Frank Moore- Aye                                           Trustee Janet Beebe- Aye                     Trustee Larry Fresinski- Aye

                        Trustee Lynn Leopold- Aye

 

The Mayor proposed that a public hearing to consider adoption of the Landscape Policy be set for the next Monday night meeting. Carol Klepack informed the Board that the whole paragraph on parking lots was taken out. The Commercial Low Traffic Guidelines already deals with the parking lot issue. This spring the Planning Board will work on coming up with High traffic Commercial landscape guidelines. The Board would like to see more islands planted but the main concern is usually the issue of snow plowing. The Board also decided to remove section D3 that also mentioned parking islands. This got the parking lots out all together.

 

Resolution #3819–To Set a Public Hearing to Consider Adoption of the Landscape Policy, on Monday, December 17, 2001, at 7:40 P.M., in the Village Office, 2405 N. Triphammer Rd.

 

Trustee Larry Fresinski moved to set the public hearing. Trustee Frank Moore seconded the motion. A vote was taken:

 

                        Mayor Donald Hartill- Aye                   Trustee Frank Moore- Aye                                           Trustee Janet Beebe- Aye                     Trustee Larry Fresinski- Aye

                        Trustee Lynn Leopold- Aye

 

The Mayor explained that Bolton Point was having the Asbestos ceiling tiles removed December 11th & 12th and there will be no heat in the building. The north wall is bowed about 6-8 inches and the addition on the building doesn’t meet building code. Don suggested that the noon staff meeting be canceled. The vouchers could be approved at the Monday December 17th meeting.

 

Resolution #3820 – To Cancel the Wednesday December 12, 2001 Noon Board of Trustees Meeting.

 

Trustee Lynn Leopold moved to cancel the noon staff meeting. Trustee Larry Fresinski seconded the motion. A vote was taken:

 

                        Mayor Donald Hartill- Aye                   Trustee Frank Moore- Aye                                           Trustee Janet Beebe- Aye                     Trustee Larry Fresinski- Aye

                        Trustee Lynn Leopold- Aye

 

Lynn informed the other board members that she would not be present at the December 17th meeting.

 

Gert Jensen, a Windows NT specialist from Danica, was present to give the Board a proposal for high speed Internet service. Danica provides Internet and DSL service. Gert presented both a wired and wireless solution. The wired solution was much cheaper, especially for installation if we have a 1 ½” PVC with a pull string running from the main office to the garage. The difference between what the village has now with Clarity Connect is speed, we’ll always be connected, there will be no longer be a need for the extra telephone line and we will have our own domain name for our webpage. Gert addressed our security issues. The total cost was approximately $140 per month. Gert suggested running the old service and the new simultaneously for one month. He will give the village one-month of free service. Danica would move the webpage and all the email accounts for us. The Village’s attorney office uses Danica along with many other apartment buildings, medical and legal offices in Ithaca. Danica can provide a list of references if requested. It was suggested we have network drops in the conference room for visitors doing presentations and needing this capability. The Board would like 8 ports. If the Village decides to go with Danica’s service, it would take 2 weeks to get a ladder circuit. The Board asked Gert to also give them quotes on upgrading at least 2 of our computers and a price on flat screen monitors. The Mayor feels that the proposal looks very attractive.

 

Next on the agenda was the approval of minutes.

 

Motion-Approval of Minutes for November 14th & 19th, 2001

 

Trustee Larry Fresinski moved that the draft meeting notes, as reviewed and revised by the Board, are hereby adopted as the official minutes. Trustee Lynn Leopold seconded the motion. A vote was taken:

 

                        Mayor Donald Hartill-Aye                    Trustee Frank Moore-Aye                                            Trustee Janet Beebe- Aye                     Trustee Larry Fresinski- Aye

                        Trustee Lynn Leopold-Aye

 

During the Mayor’s comments, Don informed the board that the next sewer meeting is Thursday at 9:30am.  This will be the first meeting with the new common council members. At this meeting they will discuss the buy-in offer the Lansings made previously. Don will also speak with Dan Walker to see why he hasn’t got the sewer data to the Village of Cayuga Heights.

 

Don & Larry will be going up to Syracuse DOT next week to discuss the N. Triphammer Rd. Project. The Mayor has notified the Syracuse DOT of our desire for local administration of the North Triphammer Road Reconstruction Project. The Syracuse office will send us the appropriate forms to allow us to locally administer the project. Once we submit the forms, we will then convene our local review team to consider the hiring of the design engineers. The State is expected to select the pre-approved engineering firms in early January 2002 which will save us from advertising. If the firms have not been identified by February, however, we will have to consider advertising anyway. The federal DOT is taking serious the dates on the TIP. We have to encumber the funds before the date for the design portion of the project. We will revise the TIP with the MPO in the Spring after we have some feel for the timeline. Right now, the Mayor feels the completion date will be revised from 2002 to 2004. We still haven’t heard from Mobil regarding a signed contract on property acquisition but they have given a verbal commitment and the paperwork is going through the corporate red tape. Even if we don’t receive this property, we can design around it. All other offers are signed. Negotiations for this project are very different. The last thing that is discussed is price. Don expects the design process to be 3-4 months. We need to assess the condition of our water & sewer mains.


Don asks Jodi to call Randy to find out if he’s spoken with New Plan Reality regarding a bus turnaround.

           

Tim Buhl was present to make a final presentation of his opinion of probable costs to put N. Triphammer Rd. utilities underground. Don asks Tim to have NYSEG & Verizon look at these costs to get their reaction. He would also like to find out what NYSEG & Verizon’s costs would be to move the utilities and give us some sort of credit to go underground. In Tim’s opinion the cost should be approximately $322,000. This seems very doable to the Board.

 

The Mayor stated that at the last board meeting the board decided in executive session to go with the New York State Retirement System. Don asks Jodi to contact NYS Retirement to get more detail. Jodi has spoken with Robert Rhubin and the deficiency payment will not be any higher than what he stated in his Sept 28, 2001 letter. ($21,247.00) It may be lower once they see who actually joins but they will not put this in writing. We can join Jan. 1,2002 if we pass the resolution. Then 3% starts coming out of the employees salaries. We will receive a bill from NYS Retirement for $790, which is due Dec. 2001. Then in March 2002 we will receive a bill of ~$1300 for three months. This is based on actual salaries of those who join, assuming only staff and no board members would join.

 

$1,159.91   3% of $167542.80 for 3 months (6 of 26 pays $1159.91)

                           - 790.00   amount paid 12/01 as credit

                         $  369.91

(If start Jan 1, 2002 Village is saving $2,706.45 of what it is giving the employees for deferred comp.)

For budget year 2002-03 there will only be the 3% charge and no deficiency payment.

Then in Dec 2003 (Budget year 2003-04) we will have our 1st deficiency payment and March will be the Villages share of 3-4% of salary. So what this means is this year we’ll be under budget on A9089.8 employee invest. by ~$2,700.Next budget year 2002-03 we only need to budget 4% of salary for A9089.8. 2003-04 we’ll need to budget ~4% plus the deficiency. Jodi thought this is also the year we be able to get rid of the long-term disability because it is part of retirement. ($2,000 for A9055.83) The Board plans to pass the resolution to join at the December 17th meeting.

 

Larry has updated the webpage so that people can sign up to receive an email any time there is an update to the webpage. This will signal the posting of agendas and minutes. Frank feels the Planning Board agendas need to have more detail. Another problem is that the village doesn’t have any press coverage. The agenda’s are sent to all the news media but no one from the media seems to attend Village meetings. It was also suggested that the box next to the back door where we post the agenda should have the Plexiglas replaces because it is old and hard to see through. Jodi will go to P&C & Tops to see if she could arrange a special place to post our agendas there.

 

The Village Holiday party will be Tuesday, December 18th from 5:30-7:30pm at Mayor Hartill’s house.

 

Motion- To Adjourn

 

Trustee Larry Fresinski moved adjournment. Trustee Lynn Leopold seconded the motion.

 

Mayor Donald Hartill-Aye                    Trustee Frank Moore- Aye

                        Trustee Janet Beebe-Aye                      Trustee Larry Fresinski- Aye

                        Trustee Lynn Leopold-Aye

 

Meeting adjourned at 9:20.                                           

 

 Jodi Dake

Village Clerk